Privacy & cookies policy
Privacy & cookies policy
Please read this Privacy notice carefully and ensure that you understand it. Your acceptance of our Privacy notice is deemed to occur upon your first use of our website - www.cyspag.co.uk and by use of our services.
This Privacy notice applies only to your use of www.cyspag.co.uk. Our website contains links to other websites. Please note that BSIA has no control over how your data is collected, stored, or used by other websites and advise you to check the privacy policies / notices of any such websites before providing any data to them.
We may collect any or all of the information that you give us through any means, including but not limited to: filling in forms on this website, by corresponding with us by phone, email or otherwise, subscribing to our services or attending our events. Depending on the type of transaction you enter into we may collect your name, business name and address, business telephone number and business email address.
Data collected in the UK is held in accordance with the General Data Protection Regulation (GDPR). All reasonable precautions consistent with good industry practices are taken to prevent unauthorised access to this information. This safeguard may require you to provide additional forms of identity should you wish to obtain information about your account details.
Information we collect about you when you visit our website
We use Google Analytics, a website monitoring tool, to collect information about visitor behaviour on our website. This in turn allows optimisation of the content and pages on www.bsia.co.uk and the marketing programs that drive traffic to the website. Each time you visit our site we will automatically collect the following information:
• Technical information, including the Internet protocol (IP) address used to connect your computer to the Internet, as well as browser type and version.
• Information about your visit, including the full Uniform Resource Locators (URL), to, through and from our site (including date and time), pages you viewed or searched for, page response times, download errors, length of visits to certain pages, page interaction information (such as scrolling, clicks, and mouse-overs) and methods used to browse away from the page.
You may universally opt-out of all Google Analytics tracking used by all websites by visiting the following: https:/tools.google.com/dlpage/gaoptout
Information Use and legal basis for processing
We use the information collected primarily to process the task for which you requested of us either via the website or through any other communication. We may also send communications to you on, including but not limited to, invitations to our events and webinars, BSIA news, industry insights, new products/services and our latest content (whitepapers, standards, guides, reports, infographics, videos and case studies). At any time, you can stop receiving emails from us using the link contained in the email. If you don’t have an email from us to hand or have received other communications and want to opt out, simply email us and we will update our data.
For our members the legal basis for the processing of personal data is contract. For other users it will be our legitimate business interests, described in more detail below, although we may also rely on consent for specific uses of data.
• We will rely on contract if we are negotiating or have entered into a membership contract with you
• We will rely on legal obligation if we are legally required to hold information on you to fulfil our legal obligations
• We will in some circumstances rely on consent for particular uses of your personal data that you have consented to (e.g. by subscribing to emails)
Our Legitimate Business Interests
We are an organisation that represents a broad range of clients in the private security sector. Our services benefit our members and the wider public by providing a forum in which new ideas and best practice can be disseminated to members and the general public.
Our legitimate interest in processing personal data is to generate interest in the private security industry as well as offering membership opportunities to prospective security organisations. In order to support our existing members and to maintain, expand and develop our membership we need to record the personal data of prospective and member contacts. Our marketing messages comply with the law, make no attempt to mislead or deceive members, and generally are a benefit to society.
Should we want or need to rely on consent to lawfully process your data we will request your consent orally, by post, by email or by an online process for the specific activity we require consent for and record your response on our system. Where consent is the lawful basis for our processing you have the right to withdraw your consent to this particular processing at any time.
Blocking cookies will, however, have a negative impact upon the usability of many websites, including this one.
Email marketing Post-Click Tracking Cookies
These cookies are used to analyse and report on pages of www.cyspag.co.uk that have been viewed by visitors, who have followed links from our email marketing campaigns. This analysis helps us to understand additional content that is viewed by the contacts in our database and therefore allows us to improve and tailor future campaigns to those contact’s specific areas of interest.
We do not disclose any personal information obtained about you from this website to third parties except when we need to do so in order to conduct our business and complete necessary transactions. We may also use the information to keep in contact with you and inform you of developments associated with our organisation. You will be given the opportunity to opt-out from any mailing list or similar device. If at any time in the future we should wish to disclose information collected on this website to any third party, it would only be with your knowledge and consent.
We may from time to time provide information of a general nature to third parties – for example, the number of individuals visiting our website or completing a membership form, but we will not use any information that could identify those individuals.
Where we store and process your personal data
Your data will only be stored within the European Economic Area (“the EEA”) (The EEA consists of all EU member states, plus Norway, Iceland, and Liechtenstein). Unfortunately, the transmission of information via the internet is not completely secure. Although we will do our best to protect your personal data, we cannot guarantee the security of your data transmitted to our site; any transmission is at your own risk. Once we have received your information, we will use strict procedures and security features to try to prevent unauthorised access.
Retention of data
We understand our legal duty to retain accurate data and only retain personal data for as long as we need it for our legitimate business interests and that you are happy for us to do so. After such time, we will only keep the relevant personal data on our suppression list to ensure we no longer contact you. Accordingly, we run routine data cleansing to remove data that we no longer have a legitimate business interest in maintaining.
Access to data and your rights
The General Data Protection Regulation gives you the right to access information held about you. We also encourage you to contact us to ensure your data is accurate and complete. You have the right to ask us not to process your personal data. For further information about your rights or if you want to make a complaint about the way we have processed your information, you can contact the ICO who oversee data protection law – www.ico.org.uk
If you would like to access the data we hold about you, withdraw consent or exercise your ‘right to be forgotten’, please email us.
Changes to this privacy notice
Any changes to our Privacy notice will be placed here and will supersede this current version. We will take reasonable steps to draw your attention to any changes in our notice and you will be deemed to have accepted the terms of the latest Privacy notice on your first use of the website following the alterations. However, to be on the safe side, we suggest that you read this document each time you use the website to ensure that it still meets with your approval.
This notice is effective from May 2018.
If you have any questions about our Privacy notice, or if you want to know what information we have collected about you, please email us. You can also correct any errors in that information or require us to remove your details form any list under our control
The British Security Industry Association Ltd
1 The Tything
Company Registration No. 896431
Tel: +44 (0)1905 342020